Business Office
Reports To: 
Employee Status: 
Full-time, Non-exempt
Primary Work Location: 
Job Summary: 

Apply principles of accounting to analyze financial information and prepare financial reports by compiling information and utilizing appropriate accounting control procedures. Analyze and interpret financial information. Prepare financial reports for regulatory agencies and tax authorities. Support mission and vision of Museum throughout performance of duties.

Essential Functions: 
  • Responsible for day-to-day supervision and training of Accounting Clerk.
  • Responsible for follow up on outstanding Accounts Receivables.
  • Prepare bank deposit reconciliation for each bank deposit made with contributions to give to Controller to enter for internal control purposes.  Enter deposits that do not include contributions into the general ledger.
  • Ability to perform full-cycle Accounts Payable (A/P), including review invoices for proper coding, department head approval, and correct accounting period.  Provide appropriate back up for A/P data entry.
  • PaperSave administrator rights/privileges for proper payables routing
  • Review vendor statements as received to ensure prompt payment of payables.
  • Employee Benefits invoice processing, ensuring all expenses are properly allocated across departments
  • Provide backup Payroll processing for HR department, including but not limited to:
    • Verifying hours, including wage & hour law compliance
    • Exporting TCM hours into the Paychex system
    • Ensuring deductions are properly assessed for employee benefits
    • Submitting transmittal files to Paychex by the bi-weekly deadline
  • Month End Close including but not limited to:
    • Reconcile monthly bank statements and credit card processing accounts;
    • Reconcile marketable security statements;
    • Prepare various marketable security analyses for monthly finance meeting;
    • Reconcile general ledger accounts each month to ensure accurate coding and timing.
  • Prepare monthly and quarterly sales tax returns.
  • Enter Fixed Assets into FAS GOV systems and reconcile with the General Ledger.
  • Prepare Capital Expenditure worksheet.
  • Capital Campaign Support, including but not limited to:
    • Expense coding/approvals in PaperSave
    • Communicating with the Construction Manager regarding invoices received and expenses recognized
    • Budget review & expense allocation in line with Construction Manager projections
    • Assist with revenue reconciliation and relative applied payments
  • Manage Other Income budgets.
  • Prepare audit support for annual audit.
  • Assist with filing daily, weekly, and monthly paperwork.
  • Assist with managing bank for special events.
  • Complete new fixed asset, fixed asset transfer, and fixed asset disposal sheets.
  • Order new phone equipment; maintain Wireless Phone service for select employees.
  • Maintain lease on copier machines; negotiate lease details as needed.
  • Follow policies and procedures to ensure a safe work environment.
  • Other duties as assigned.
Knowledge, Skills & Experience: 

Outstanding organizational skills with an emphasis on attention to detail and follow-up.  Strong oral and written communication skills with the ability to interact effectively with all levels of employees.  Strong professional demeanor and interpersonal skills.  Self-starter with the ability to work independently or in a group environment.  Advanced computer skills and proficiency in MS Office, particularly Excel.  Experience in Fundware or Financial Edge preferred.  Bachelor’s degree in Accounting and five years recent, relevant experience or any equivalent education and experience.  Experience in non-profit accounting preferred.

Physical Requirements
Ability to see, listen, and talk for extended periods.  Ability to perform repetitive motions, making substantial movements of the wrists, hands, or fingers.  Ability to use a keyboard for extended periods.  Ability to remain in a sedentary position for extended periods.  Ability to lift, carry, push, or pull, exerting up to 25 pounds or a negligible amount occasionally, or otherwise move objects, including the human body. 

Background Checks and Licensing
Credit check and criminal background check.

To Apply
For candidacy consideration, please submit resume, personalized cover letter, and salary requirements to  Please reference in the Subject line the following: 2019-02, Accountant.