Rights and Reproduction

Image Requests

Requests for reproduction must be made for images of artwork in the MCASD Collection. If you do not know the specific artwork you would like to reproduce and need assistance to identify a work of art, please contact Therese James, Curatorial Assistant, at tjames@mcasd.org.

How to Order

Written permission must be obtained from the MCASD Registrar prior to any reproduction or publication of objects in the MCASD collection. Please review our Conditions for Reproduction before placing your order.

Please download and complete the request form and return it by mail or fax to:

Email requests may also be sent to tjames@mcasd.org.
Please include the following information in your email:

• Your contact information including name, mailing address, phone number, fax number and email address.
• Indicate whether or not your company is a non-profit, for-profit, or if you are requesting the image(s) as a private individual.
• Your preferred method of payment (check, credit card, wire transfer).
• Information regarding the requested image including artist, title, date, medium, dimensions.
• The image type you would prefer (color or black and white transparency, 35mm slide, or 300 dpi tiff or jpeg digital file).
• Intended use of the image (web, cd-rom, film/video, print).
• As much information as possible about the publication such as title, author, editor, publisher, languages, distribution, publication date, print run/no. of copies. Also include nature or intended use of publication such as educational, promotional, profit, non-profit, etc.

MCASD reviews all written requests, and permission may be granted on a case-by-case basis at the sole discretion of the Museum. A usage fee may be involved depending on the type and nature of the proposed use.

Once your request is approved, you will be sent a Conditions for Reproductions form and invoice for the licensing fee. This form is a contract which specifies the conditions under which images may be reproduced.

Review the form carefully and return a signed copy of the form along with your payment. The image will only be sent upon receipt of payment and the signed Conditions for Reproductions form.

Please allow up to 6 weeks for initial processing. Large orders or requests for new photography may require longer processing times. Rush service is available within two weeks for an additional fee.

MCASD does not hold copyright for all images in the collection. Applicants will be notified if copyright clearance must be obtained through a third party prior to the processing of the request.

Payment

Payment is required in full in advance of all media shipments. Payment by check must be in U.S. dollars. Credit cards (Vista/Mastercard/American Express) and wire transfers are accepted for an additional fee.

Image Types Available

• Color transparency
• Black and white transparency
• 35mm color slide
• 300 dpi, digital TIFF or JPEG file

However, please note that only a portion of the MCASD collection has been professionally photographed, therefore the format you request may not be available. The Assistant Registrar will inform you of the image types available and discuss the option to generate new photography.